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How to Optimise Your Training Material Through AI-Based Tools

How to Optimise Your Training Material Through AI-Based Tools

Training materials are required in most professions. As their name suggests, they are used for training new employees to do their jobs properly. Whether it is a technical job or not, the fact remains that training is required to do it.

However, people are busy with their work and don’t have enough time to coach new hires. So, they rely on training materials instead of one-on-one coaching to teach the new hires.

This has its merits and demerits. Merits are that the new employees can learn on their own, and if they are confused about something, they can ask about it.

Demerits are that if the material is too difficult to understand, it can take more time for the employees to learn through the materials than in-person teaching.

That’s why it is necessary to optimise your training materials so they do not prove challenging. You don’t need to be an accomplished writer to do so because you can rely on AI-based tools to optimise the materials.

AI Tools for Improving Your Training Material

These are a few AI-based tools that you can find online (usually for free) that help optimise your training materials.

1. Paraphrasing Tool

The most common issue new hires can face when reading training materials is difficulty reading. The training manual that explains how to do specific tasks has to use technical jargon. Sometimes the processes discussed may be described in a convoluted way.

Issues like these become impediments to learning. So new employees undergoing training may have a hard time because of them.

That is why you should review your training materials and paraphrase anything you think is difficult to understand. That way, you can make it easy for trainees to understand the materials.

If you feel like your level is too advanced and that your sense of the easy-to-read text is different, then there is one more thing you can do. That is to paraphrase online with a paraphrasing tool.

When you paraphrase online using AI-based paraphrasing tools, you can improve the readability of some given text. They are very good at understanding the context and making changes.

By utilising an AI paraphraser, you can ensure that your training materials are, at the very least easy to read and understand.

2. Text Summarizing Tool

Training materials should not be full-length books that encompass all aspects of the job. They are supposed to provide the basic knowledge to get started, while advanced knowledge is earned through experience.

Another reason for only providing the most fundamental knowledge is to prevent trainees from getting overwhelmed. Too much knowledge can result in information overload, which is detrimental to training.

That is why keeping the training materials short and to the point is a good idea. To achieve this, you need to be good at summarising. But even if you aren’t, you don’t need to worry, as AI tools have your back.

A summary generator can extract the essential parts of the given text and use them to create a summary. It removes the “gist of the matter”, so to speak.

So, a summary tool also reduces the burden on you, as you don’t have to sift through lengthy material and summarise it. The AI text summariser takes care of it for you.

3. AI Grammar Checking Tool

When discussing AI tools, one doesn’t really think about grammar checkers, but they are real. There are plenty of small grammar mistakes that writers make without even realising them.

However, they are very apparent to the reader and can cause confusion for the trainees. Incorrect grammar is very off-putting for the reader as well. It can also make them consider the training material unimportant and not credible.

That is why you should always check your write-ups for grammar mistakes with the help of an AI grammar checker. These tools can also find the most minor and vague errors.

With these tools, you can correct missing punctuation, spelling errors, and even tense discrepancies.

4. AI Content Analyzer

Content analysis tools are very good for checking whether your training materials are difficult to read. They can identify if your work has weak wording, passive voice usage, and complicated sentences.

Content analysis tools powered by AI are better than their standard counterparts because they have a better understanding of language and context.

They can identify if your work uses too many adverbs (concerning the length) or passive voice. Adverbs and passive voice make your text look weak. So, using them to describe some process can unintentionally lead trainees to think it is not very important.

Content analysis tools are also good at pinpointing complex sentences. Once you find these sentences, you can use an AI paraphraser to rephrase them and make them easier to read.

Most tools of this type also tell you the readability grade of your write-up. You can use that to keep your writing at a level your trainees will understand. Of course, that grade will vary from job to job as some of them require very high literary skills while others do not.

Thus, with the help of AI-based content analysing tools, you can find out about abstract issues in your training materials.


These were just four types of AI tools that you can use to optimise your training materials and manuals.

With the help of AI content analysers, you can learn about issues such as complex text, reading grade, adverbs, and passive voice usage. Then you can solve these issues by relying on an AI paraphrasing tool that can reduce the reading difficulty and replace passive voice with active voice.

AI text summarisers make your training manuals only as long as they need to be. With their help, you can reduce long sections’ length without losing meaning. Finally, AI grammar checkers can help you find and correct any grammatical issues.

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